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Mail

Splits and labels

Split the inbox by who writes and what the mail is, and use Gmail’s labels and lists.

A split takes part of your inbox into a list of its own in the column: mail from certain people, a kind of mail, or a search you keep. It’s all sorted on this Mac, as mail comes.

The built-in splits#

Each is off until you turn it on in Settings › Mail, under Splits:

  • VIP: the people you add, with Add to VIP in ⌘K on a mail of theirs.
  • Team: people at your own company’s domain.
  • Calendar: invitations.
  • Receipts: bills and receipts.
  • Dev: GitHub, GitLab, Linear, Vercel, Sentry and their kin.

Each split’s row there also says where its mail goes: Only here, out of Needs you and Other; Also in Needs you, in both; or Skips the inbox, below. And whether it notifies: VIP and Team do, the rest are quiet until you say.

Your own#

Click New Split at the end of the column’s lists and say what it keeps, such as newsletters I actually read: Make It with Claude turns that into rules from the people who write to you. Or add people and senders yourself, and press Keep Split. A split’s rules stand under its name, and a cross takes one off. A search becomes a split with Keep as a Split.

Order#

Drag lists and splits in the column into the order you like; ⇥ and ⇧⇥ follow it. Each says what’s new in it in words, “2 new”. A split with nothing in it stays out of the column, unless you turn off Settings › Mail › Hide empty splits.

Skip the inbox#

A split that Skips the inbox archives its new mail as it comes, so it never reaches Needs you or a notification. Mail from people you’ve written to, from your own domain, or in a thread you wrote in or starred still comes in. Your new tab says what went, “12 newsletters archived today”, and opens Archived Today, where ⌘Z brings them back, newest first.

Labels#

Your Gmail labels are in the column under the lists, nested as Gmail nests them, each with how many of its threads are unread. Click one to open its list.

Label a thread, or take a label offL
Move it to a label, out of the inboxV
Take off the label of the list you’re inY
Open a label’s listGthenL

L and V list your labels: type to narrow them, and ↩ puts one on, or takes it off when it’s ticked. Words no label has offer Create “…”, made in Gmail too. In Starred, Y unstars, and in Spam and Trash it brings the thread back to the inbox. All of them work on every row you picked, with ⌘Z.

Gmail’s other lists#

G then S opens Starred, G then T Sent and G then A All Mail; Reading and triage has the rest, and Go To in ⌘K lists them all. Each shows what’s on this Mac at once, then asks Gmail for anything older.